SBCSS Event Planning Portal

Locations
Events held at SBCSS sites EMS/Facilities Department Room reservations and A/V	Events at external sites Multimedia Services Help Desk A/V and video conferencing
Multimedia Services Video conferencing equipment and setup
Options
Registration Tools OMS Online registration, accountability tracking, and data tools	Print materials and copying Print Shop High-quality printing and duplication services
Catering Approved Vendors (PDF) Event meals and refreshments	Creative Services Communications Services Request Graphic design, photography, and video
Optional Checklists
Creating a New Event Tips for creating a new event Check the OMS Public Calendar to confirm your desired workshop date isn't already impacted with other events. Confirm room/site availability via EMS (SBCSS site) or external site. Make room reservation, including necessary A/V, video conferencing, and other technology needs. Create event for online registration in OMS Admin. (If you plan to record the event, include in the description field of the OMS registration form: "By submitting your registration, you acknowledge and agree to be recorded during this event.") Contact Print Shop for printing and copying of existing print materials, and/or Multimedia Services for graphic design of new print materials. Put in orders with one of the Approved Vendors for catering, if desired.	Canceling an Event Tips for canceling an event Cancel room/site reservations within EMS (SBCSS site) or external site. Contact Multimedia Services to cancel A/V support. Cancel online registration event in OMS Admin. Registrants will be notified of cancellations automatically by the OMS. Contact Print Shop and/or Multimedia Services to cancel print material, copying, or graphic design projects. Call catering vendor(s) to cancel order. When planning events, take note of any cancellation policies, particularly with 3rd party vendors.